Privacy and Cookie Policy

Your privacy and protecting your personal data is important to us. This Privacy and Cookie Policy explains the types of information Bilot Oy (“Bilot” or “We”) collects via its websites, the purposes of processing your personal data, and how we and our authoriszd partners process your personal data.

WEBSITES

Our websites follow the same privacy and cookie policy. In addition to our Bilot.fi site, you may visit our Career site as well.

PERSONAL DATA

Personal data means any information relating to an identified or identifiable natural person (‘who can be identified directly or indirectly’). We may need to collect, usually by online forms, personal information about you such as name, e-mail address, company or organisation you represent, or your job function.

NON-PERSONAL DATA

In addition to personal data you provide us, we use technologies that provide us non-personal information about you. We use those statistics to evaluate our websites’ usage, to supply you with a more personalized experience on our websites, or to send you digital marketing. You can read more about these technologies below.

Usually, you can visit our Websites without telling us who you are. However, this information may be linked to your personal data if you have identified yourself, for example by being signed in to your Google Account or clicking on links in an email sent by Bilot.

Our sites may also contain links to other websites. Those sites have their own privacy policies, for which Bilot is not responsible.

PURPOSE OF PROCESSING

The personal data we collect through this Website is being processed for the purposes of analyzing and developing our webpages’ content, customer communication and management, targeting e-mails, and recruitment and human resources. We do not process the personal data further in any manner which is legally incompatible with the above-mentioned purposes; we also do not store the data for any longer than is legally permissible. The data is limited to what is necessary for the purposes for which they are processed.

TRANSFER OF PERSONAL DATA

Bilot does not disclose your personal data to unauthorized third parties. However, Bilot may from time to time also use third parties to act on Bilot’s behalf. Disclosing data to these relevant parties may include also transfers or disclosures outside the European Union and the European Economic Area. Such transfers are conducted in accordance with applicable data protection regulation so they must ensure an adequate level of protection. By submitting your personal data, you agree to this transfer.

COOKIES

Like most other websites, Bilot uses cookies to better your browsing experience and our website’s content. Cookies are also used for cross-device tracking and marketing purposes. By using Bilot’s websites, you accept our use of cookies.

WHAT ARE COOKIES?

Cookies are small files that a web browser saves on a user’s device. Cookies may be used for collecting information, such as your IP address, browser type or the web address from which you came to the site. When you visit our websites, the cookie stores information linked to the unique identity documentation (ID) of the cookie in your browser. This ID can be linked to other information held by you if you have identified yourself, for example by clicking on links in an email sent by Bilot.

WHY DO WE USE COOKIES?

We use Google Analytics to analyze our websites’ traffic and to understand how visitors engage with our site. To give our customers the content they want, interact and engage with customers in the most relevant way, and communicate dynamically with them, we use Marketing Automation through Hubspot. Personal data provided by Bilot for such purposes consists mostly of business-related information, such as first and last name, business role, business contact information etc. Read more about Hubspot’s privacy policy here and Google’s policy here.

HOW TO BLOCK COOKIES?

Most browsers support cookies automatically, but cookies can also be disabled. By selecting the setting on your browser that allows you to refuse accepting the cookies, you can block or delete the cookies. Notice that if you block or delete cookies it might affect the appropriate functioning of some of our services.

YOUR RIGHTS

The right of access to the data

You have the right to request information from Bilot regarding whether or not personal data concerning you is being processed, as well as all information concerning such data. Bilot will provide a copy of your personal data without any charge, but for any further copies Bilot may charge a reasonable fee.

The right to demand rectification

You have the right to demand from Bilot without undue delay the rectification of inaccurate personal data and, taking into account the purposes of the processing, the right to have incomplete personal data completed.

The right to demand erasing of data or a restriction on processing the data

You have the right to demand from Bilot without undue delay the erasure of your personal data, for example in a case where 1) the personal data are no longer necessary in relation to the purposes for which they were collected or processed or 2) you withdraw the consent on which the processing has been based on and there is no other legal ground for processing. You may also demand from Bilot restriction of processing, for example when Bilot is verifying the accuracy of the personal data claimed to be inaccurate.

The right to data portability

You have the right to access the data and to transfer the data to another controller in case you have yourself provided the data to Bilot, the processing is based on your consent, and the processing is carried out by automated means.

The right to make a complaint to the supervising authorities

If you believe that Bilot has not followed applicable data protection regulations, you can lodge a complaint to the supervising authorities.

Consent for direct marketing

You have the right to withdraw your consent at any time and prohibit Bilot from processing your personal data for the purposes of direct advertising and other direct marketing. Bilot offers an easy way to opt out from using your personal data for such purposes in every email we send.

CONTACTING BILOT

The controller of your information is Bilot Oy (Itämerenkatu 5, 00180 Helsinki, Finland). If you have any questions regarding this Privacy Policy, the email address to contact is datasecurity@bilot.fi.

File descriptions related to personal data collected via Bilot’s website are available behind the links below. From the file descriptions, you will find more specific information about processing your personal data and instructions on how to contact Bilot in case you want to review the accuracy related to your personal data or otherwise to use your rights as a data subject.

FILE DESCRIPTIONS

Marketing

Recruitment

CHANGES IN PRIVACY POLICY

Bilot has the right to change this Privacy Policy at any time or without notice. Please visit this site from time to time and review the possible amendments.